Citation and Certificate of Award:
The Chair of the ADHO Standing Committee on Awards (SCA) is responsible for ensuring that an appropriate Citation and Certificate of Award are prepared for presentation at the Conference at which the Prize is awarded.
ADHO is responsible for financing the award. The financial responsibilities include: the prize money of ca. 1000 GBP the travel, accommodation, and subsistence costs of the award recipient.
The Local Organiser of the Digital Humanities conference at which the award is to be made will be expected to waive the conference registration fee of the award recipient, and to give the award recipient and her/his partner or spouse full status as conference participants. The SCA and Local Organiser are expected to make appropriate social arrangements for the award recipient and her/his partner or spouse, including a dinner following the award lecture. The costs of the dinner will be paid by ADHO, but the arrangements, including costs, must be approved in advance by the SCA Chair.
The award will be given triennially, to fit in with the award of the Busa Prize, and any other triennial awards ADHO may decide on. Note, however, that the selection process for the Zampolli Prize will normally take two years to complete (see below). The time needed to assess a single output is clearly less than is needed to assess a lifetime achievement (the Busa Prize), and starting the process a year later in the overall three-year cycle allows an extra year of outputs to be considered. The first award was made at the Digital Humanities conference held in 2011. The normal schedule for the making of the award will be as follows:
- In the 12 months following an award, no specific action needs to be taken in respect of the next award.
- One year after an award has been made, a six-month nomination process for the following award will begin, with an announcement made at the annual Digital Humanities conference.
- Over the following six months, the SCA will take steps to ensure that nominations are solicited in an appropriate manner.
- In the six months following the close of nominations, the SCA will review the nominations and will make its decision. The recipient will be notified and the name will be announced at the Digital Humanities conference of that year (Award year + 2).
- In the year preceding the award, the SCA will work with the Local Organisers of the following year's Digital Humanities conference to ensure that all the appropriate arrangements are in place for the presentation of the award and the lecture by the recipient.
- The annual report of the SCA Chair to the ADHO Steering Committee will include details of the current state of play in the award process.
The recipient will be chosen by the ADHO Standing Committee on Awards. The SCA is responsible for establishing the procedures for deciding on the Award, including procedures for soliciting and receiving nominations, reviewing the nominees' work, selecting the recipient, and writing a citation describing the achievement in recognition of which the award is given. The agreed procedures will be submitted in writing to the ADHO Steering Committee for formal approval, and to the executive committees of the ADHO Constituent Organisations for information. They will also be published on the ADHO website, and on the websites of the Constituent Organisations, should they so wish.
This protocol, with revisions incorporated above, was adopted by ADHO Steering Committee, 23/25 June 2008, and ratified by the ACH Council and the ALLC Committee on 24 June 2008. -- Main. HaroldShort - 15 Jun 2009
The recipient will receive prize money of approximately 1000 GBP (one thousand GB pounds), or a round number of about the same value in the currency in which the prize is to be awarded. The recipient is expected to give a public lecture, on a topic of his or her choice, at the annual international Digital Humanities conference at which the award is presented. This lecture will normally be one of the keynote or plenary lectures of the conference. The ADHO Standing Committee on Awards (SCA) will take steps to see that the lecture is published in some appropriate way, e.g. in one of the official ADHO journals. The SCA will liaise with the Local Organiser of the conference to ensure appropriate local and national publicity for the award and the lecture, e.g. a press release, press invitations, interviews and so on. Consideration should also be given to recording and podcasting the lecture. The recipient wil be a guest of honour of the SCA and the Local Organisers at the conference at which the award is made and the lecture given. This means that all travel, accommodation and subsistence costs of the award recipient will be paid by ADHO.